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Alumni Relations. Administrative Files, 1849-, 1849

Identifier: RG5-4-1

Scope and Contents

The records for Alumni Relations date from the 1840s to the present but the majority of files date from 1958 to the present. The Administrative Records consist of correspondence, committee files, lists,handbooks and ballots. These records provide an overview of the operations of the department. Records of Alumni Association meetings are housed in RG 5/4/2 and files relating to the many programs and events organzied by the office are in RG 5/4.3. There are two published speeeches given at the Alumni Association gatherings, The Duty of Literary Men of Their Country" by James Ramsay (class of 1841) and an untitled address by J. C. Chambers in 1859. Correspondence files deal with the college song O Davidson , college violations of a WWII code, and a matching gifts program with Burlington Mills, 1951-1955. The Correspondence -General file has letters about the beginnings of the cake race, SAEs and self-selection and legacy statistics. The Correspondence -Internal file deals with departmental policies and includes information about catering policies relating to barbeque dinners while the Correspondence-External is primarily with alumni directors at other institutions. The Piedmont Area Colleges files has correspondence and minutes from a regional organization active in the 1980s. The Reports to President Spencer file contains updates and statistics on recent graduating classes while the General Administrative Meeting files contains summaries from campus-wide meetings held by President Spencer. The Health Care Symposium file contains clippings, programs and a typescript of the speech given by Bernard Hurley. The Dean Rusk On-the-Road seminar file has planning materials and publications for the program. There is also an oversize file containing photographs from the event. The Freshman-Varsity Scrimage file has correspondence about a proposed fund-raiser for the male chorus organized by the alumni office. The American Alumni Council files have correspondence about Davidson's participation in the Council and the hosting of a conference locally.; The Class Secretaries file contains a letter sent out to class secretaries with updates about campus activities including a description of the exchange program bringing women students to campus. The Update file contains correspondence and committee minutes from a sub-committee of the Trustee Development Committee concerning ways to improve the publication The Class of 1928 scholarhip file contains correspondence about the creation of the scholarship and maintenance of the fund. The Scholars (Proctor and Gamble, Sparrow, NC Fellows, Huguenot) contains letters to donors with information about the students holding the scholarship. The Baker Scholars file contains essays and biographical updates from recipients of the scholarship in the 1950s. There are additional files on scholarships and athletic rosters listing recepients by class year. The Who's Who file contains certificates designating the classes of 1927 and 1929 as being Davidson's graduating classes with the most names in Who's Who. Davidson Alumni Admissions Program (DAAP)"


  • Creation: 1849


Conditions Governing Access

Minutes are restricted for a 25 year period.

Biographical / Historical

The Office of Alumni Relations is responsible for overseeing activities related to alumni programs including Homecoming, reunions, publications, and alumni chapter events. The first Alumni Association programs were informal gatherings during commencement. By 1876 increasing interest in alumni relations with the college led to a request that four of the College Trustees be elected as alumni representatives. Alumni also began to publish catalogs or directories of former students. In 1903, the Davidson College Alumni Association of Charlotte was formed and in 1914 alumni contributions helped build a new gymnasium for the campus. By 1920, there were 8 regional chapters and in 1926, the first Alumni Secretary was hired with funding through the Alumni Association. W. Ernest Melton, class of 1926 served as Director of Publicity and Alumni Secretary for 6 years. He was succeeded by D. Grier Martin. The first issue of the Alumni Journal appeared in 1934. Martin left the position in 1936 but was to return in 1958 as college president. In 1938, the College assumed full responsibility for the salary and oversight of the position. By the 1960s the office had expanded to include an Assistant Director. The position for the year 1960-1961 was held by another future college president, John Kuykendall.


3.00 boxes_oversize (3 boxes+ oversize)




The files are arranged subject. In addition, the files are arranged in the following manner: RG 5/4.1 are Administrative files, RG 5/4.2 are Alumni Association Board records, RG 5/4.3 are Programs and Publications, and RG 5/4.4 are Class files and RG 5/

Physical Location





Immediate Source of Acquisition

Transferred from Alumni Relations and College Relations; 2000-91 (Guest books and minutes 1868-1929)|2007-136|2010-008

Repository Details

Part of the College Archives Repository